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INDUSTRIES

Caspeco helps you streamline operations and improve profitability

RESTAURANT

By restaurateurs for restaurateurs
– a total solution for restaurants.

Caspeco facilitates administration for restaurants with a unique total solution covering everything from table booking, pre-ordering, prepayment and POS to scheduling, pay slips and accounting data. Analysis and statistics for all components are linked together with Caspeco AIR (analysis in real time).

With a single system for scheduling, timekeeping and payroll, you can make sure that your scheduling stays on track within the framework of set goals.

The automatic integration with our POS system or any of the other leading POS system enables you to follow up daily operating results and make the right decision for the next day. You can see sales and staff percentages hour by hour, and compare actual sales and hours worked against scheduling, budget/forecast and the previous year.

PROACTIVE

Caspeco’s system also enables operations managers to keep track of finances (i.e. not just the Accounting office), allowing them to see the effects of their decisions with their own eyes.

We move accounting follow-up from once a month to every day. Look ahead and make the right decision for the next day. You can check operating profit/loss at closing and get information on sales, staff percentage, average bill and sales per hour worked. Read more about budget and financial management under Analysis.

PAYROLL SYSTEM FOR THE RESTAURANT INDUSTRY

Caspeco's payroll system is easy to manage, and saves both time and money.
Daily control means that all hours worked are checked and approved on a running basis each day. This makes payroll runs go very quickly and eliminates errors.

Eliminate all the hassle of registration – new staff register the first time they clock in. Each staff member then enters their personal data and account number themselves in their app. 
You can then easily create a certificate of employment that both the administrator and the employee sign by means of an electronic signature. Payroll settings are always current, and minimum wages, inconvenient working hours supplement, and meal deduction are managed in the system. It is perfectly feasible to complete payroll work the first day of a new month. Read more about payroll under HR.

Hotel

Total solution for the small and large hotel.

Caspeco facilitates administration for hotels and conference centres with a unique total solution with HR system, POS system, table booking and conference booking.

Complete HR system – time clock, scheduling, payroll program and tip system with payment file. Read more under HR.

Scheduling, timekeeping and payroll program – all in a single system, enabling you to see in advanced your scheduled payroll expenses and whether your will meet set goals.

Caspeco moves accounting follow-up from once a month to every day. Look ahead and make the right decision for tomorrow, instead of wishing in hindsight that you had done things differently last month.

  • Monitor sales, payroll expenses and payroll percentage in real time
  • Sales and staff percentage hour by hour for the different departments
  • Forecast with sales and scheduled hours and expenses
  • Compare actual outcome of sales, payroll expenses and hours worked against scheduling, budget/forecast and the previous year
  • Actual payroll expenses, not standard amounts
  • Automatic integration with the leading POS systems
  • Department managers get an overview in real time

Get a total overview and tools for steering daily operations – all from the right staffing at breakfast to conference bookings and industry-specific reports. Read more under Analysis.

Cloud-based POS system on iPad

Incredibly user-friendly, reliable, flexible and developable. We integrate with hotel systems at no additional charge. One example of a system we currently integrate with is Hot Soft. Read more under POS.

Booking system

For small and large hotel restaurants and conference centres. Great opportunities to handle both large and small parties in a simple yet systematic way. Easy to follow up and make the Guest experience uniquely good and profitable. Read more under Guest.

Arena

Get a total overview and tools for steering daily operations – all from the right staffing to results down to the last row.

A UNIQUE TOTAL SOLUTION FOR SMALL AND LARGE ARENAS

All staff working in the arena can easily register in Caspeco, regardless of whether they are a permanent or temporary worker. New staff can also easily handle first-time registration via the time clock system and then supplement their personal data via an email sent to them. After this, Caspeco can generate a certificate of employment that is signed digitally.

We then configure time clocks at strategic locations in the arena which the staff use to clock in/out. Any deviations from the schedule must be approved by the respective department manager.

The staff then use our app, where they can view their schedule, request shifts, and indicate when they are not available. If you have an urgent staff shortage, you can send last-minute shift requests to select staff members by text. The staff answer Yes or No, and their response is immediately registered in the program.

Caspeco offers a unique total solution for small and large arenas – from scheduling, time reporting and payroll to POS and mobile orders, and even table and conference booking. Within a single booking, you can handle the booking of both tables and boxes, and guests can pre-order their food. The pre-order leads to a finished PM and production lists, and visitors can pay for what they have ordered in advance via customised payment solutions. Caspeco also offers a modern POS solution in iPads that, with integrated mobile order system, can be customised to suit your needs and used in different parts of the arena.

PROACTIVE ACCOUNTING

Integration between the scheduling, timekeeping, payroll, POS and booking systems enables you can make sure that your scheduling stays on track within the framework of set goals. You get actual payroll expenses, can see whether you meet your goal, and get a forecast with actual figures instead of standard amounts. You can also follow up operating profit/loss on a daily basis, and make the right decisions for the next match or concert. You can follow sales and staff percentage hour by hour for the different departments, and compare actual outcome against the budget/forecast and the previous year.

Caspeco’s system also enables department managers to keep track of finances (i.e. not just the Accounting office), allowing them to see the effects of their decisions with their own eyes. We also move accounting follow-up from once a month to every day. Look ahead and make the right decision for tomorrow, instead of wishing in hindsight that you had done things differently. Read more about budget and financial management under Analysis.

PAYROLL SYSTEM CUSTOMISED FOR ARENAS

We handle all types of salaries – from pensions and expert tax for foreign players to youth leaders, kiosk staff or temporary security staff. Our Support team, with certified payroll specialists, can help you with most issues – payroll, contract issues or technical support. Read more about payroll and scheduling under HR.

CAFÈ

Work on attracting more guests, not more administration.

Caspeco simplifies HR management and gives you a complete overview of your operations and finances. Data-driven analysis provides correct information for decision-making, enabling you to focus on steering your café in the right direction.

CASPECO DELIVERS THE WHOLE PACKAGE

Take payment with Caspeco's flexible and iPad-based POS system. We have no lock-in period – a guarantee that we will always work hard to make sure you are a satisfied customer. We do not believe in sitting still. We are constantly making the POS system even better. With Caspeco's HR system, you eliminate the cost of external payroll management while getting an accurate overview of payroll expenses and payroll percentage day by day. The combination of Caspeco’s AIR analysis module and its integration with all leading POS systems provides direct information for decision making based on sales and payroll expenses.

FULL OVERVIEW EVERY DAY

By giving operations managers the ability to keep track of finances, they not only have responsibility but also direct insight into the effects of their decisions. The department manager approves their staff's hours on a daily basis, giving them insight into what each hour – and even each minute – costs the company. Caspeco AIR helps to create dedicated employees who understand which products create profitability. At the same time, it is easy to see how the business is doing compared to other cafés in the same geographical area. Once Caspeco is up and running, not only you but also your employees can make quick, easy-to-justify and correct decisions!

PAYROLL AND SCHEDULE MANAGEMENT CUSTOMISED FOR YOUR BUSINESS

New staff are registered by means of the time clock. They then enter all of their personal information via the Caspeco app. All you have to do is enter form of employment, position and salary. With e-signing, all document management of e.g. certificate of employment is electronic, secure and GDPR-compliant.
 When an employee is scheduled, they find all of the information in the app. The operations manager can easily send out requestable shifts, and let employees switch and sell shifts through the same app. 

Daily reconciliation makes payroll management extremely quick and error-free. Payroll can be confidently completed the first day of a new month. Naturally, Caspeco supports both collective agreements and its own contractual forms. We offer support with a number of licensed payroll specialists who can help you with practically everything. Pay slips are sent in the app, and the monthly tax return, accounting data and statements of earnings are created automatically.

You focus on developing your business. Leave the administration to Caspeco. Welcome to a world where you can focus on what's important. Your guests!

OTHER INDUSTRIES

Caspeco has also been shown to streamline and increase profitability in industries outside of our initial target group.

CASPECO – FLEXIBILITY FOR MANY INDUSTRIES

We are represented in the retail trade, golf courses, bakeries, the construction industry, sports associations, the civil service sector, and more.
Basic payroll settings and rules for inconvenient working hours are adjustable, both at the system and the individual level. The article register and views in the POS system can also be easily adjusted.

Our booking system can handle all types of bookings, from simple table bookings to complex bookings in businesses that offer goods or services over several days. The analysis tool provides real-time follow-up and offers functionality for both budgeting and financial reporting.

Under Products & Services, you can find more information about how our system is integrated and comprehensive, with time clock, web schedule, payroll management, POS system, payment terminals and accounting data.

“We have about 50 restaurants, but use just one system to keep track of payroll, daily operating economy and table bookings – Caspeco.”

Niclas Möller, CEO, Harrys krogar AB

We are happy to contact you and tell you more